Organize 365® Podcast

This episode, Understanding Inventory at Home, is directly related to Episodes 361 and 362 on the different kinds of work. I am sharing some of my thoughts about analyzing how we use the principles we use to run a business and relate them to how we run our households. I think this is super useful because it allows us to take the emotion out of our thinking, and to realize that there is work to be done. 

Our work will never be done - at work or at home. Once we recognize that, it reduces our stress. We can then conscientiously pace ourselves to prioritize what is truly important and urgent. Because of the COVID pandemic, we are home more and we are using our homes differently than before. This means that the nature of our work and our homes is changing. 

We are now keeping a larger stockpile of many home goods (toilet paper anyone?). My previous productivity advice to outsource, hire help, or automate things is not always available or economically feasible anymore.

Let’s start over and look at the home through a different lens. I want us to think about our household inventory in terms of time, money, and physical items inside our homes. In the podcast, I share with you some business terms, and then apply them to our homes and lives. Bottom line: The goal of living an organized and productive life is to achieve as many goals as possible using the least amount of time and energy. Then, you can use the remaining time, energy, and money to do what you are uniquely created to do. 

Right now, I am looking at the inventory we keep in our house. Is it the right amount? Is it in the right location? And, I think the key question is: how many of those to do list items and goals are even necessary at all? Listen in and I’ll explain how our inventory continues to change (and what I predict will happen after the pandemic is finally gone). I even include some of the ways I am thinking about inventory inside my own home and family.

Vocabulary Lesson (based on The Phoenix Project - Gene Kim, Kevin Behr, and George Spafford):

Throughput

  • Business - the rate at which the systems generate money through sales
  • Household - the number of to do and goal items you can accomplish (per day)

Inventory

  • Business - all the money the system has invested in things it intends to sell
  • Household - all of the items the home has that it intends to turn into to do items or goals

Operational Expenses  

  • Business - all the money the system spends on turning inventory into throughput
  • Household - all the time and energy we spend turning inventory into finished to dos or goals
Direct download: Org365-363.mp3
Category:general -- posted at: 8:00am EST

Listen here: https://organize365.com/wednesday-podcasts/
 
Welcome to the newest Wednesday Podcast! On Wednesdays, I get to talk with members of the Organize 365 community as they share the challenges, progress, missteps, and triumphs along their organizing journey. You can see and hear transformation in action. I look forward to helping YOU get Organized!
 
This week, our transformation will focus on being able to see the positive and the good that is happening in every single situation. 2020 has been a challenge in so many ways. I definitely do not want to repeat 2020 in any way. However, I would love to give you a perspective shift and help you to see all of the wonderful things and blessings we have had in 2020. Today, I want to share some of the blessings that have been experienced by the Organize 365 community in this crazy, unprecedented, extraordinary year.
Direct download: Org365-WBlessings2020.mp3
Category:general -- posted at: 8:00am EST

This week, we are continuing to look at the different kinds of work. Having labels for things like types of work allows us to see things differently and sometimes leads to better communication. 

Prior to founding Organize 365, my entire life was reactive. Everyone else got to tell me what to do - the economy, my family, my stuff. I just kept reacting to what was happening in my environment. In 2011, I drew a line in the sand. Sink or swim, I am in charge of my life from here on out. I started by taking care of my home and began proactively attacking my life. Unless you actively decide to do planned work and work to create a life where the majority of your work is planned, you will remain in firefighting mode and continue to be reactive.

Until I read The Phoenix Project, I did not even have a mindset for types of work like this. I did not realize the two other kinds of work we are talking about today were a thing that existed. Last week, we explored proactive and reactive types of work. Today, we add in maintenance and change orders. 

Work: Maintenance - maintenance is the repeating tasks that result in the care and upkeep of your home and life. Many people ask Organize 365 for a cleaning checklist or a home maintenance checklist. There are tons of them on Pinterest. However, if you are using the internet for a list consider how often you need to do the tasks. Are you sure everything you are doing on your checklist needs to be done (at all) or needs to be done as often as you are doing it? 

Your standard and comfort level is unique to you. Maintain at the level at which you want to maintain your home. Make a list of the tasks you want to be done - daily, weekly, monthly, quarterly, and yearly timeline. Make sure that the frequency you assign each task matches with the home you want to have. 

Work: Change Orders - anytime things change, it creates work. When a person, assignment, or locations changes, you need to think through the new situation, and you need to do the work to make the change happen. Change is part of life - try not to add a lot of drama. Pivot, adjust, and keep making progress. Often, these kinds of change orders are reactive.

Tip! With meetings, book 5-30 minutes after them for your change order work meeting. Follow up as immediately as possible - adjust the agenda (maintenance), and then get your to do items into your Sunday Basket or Friday Box, make decisions, give approvals, or adjust deadlines. At home, you may need to adjust to new dietary requirements or adjust for your energy level or adjust to someone else (sick kid, spouse stuck late at work, etc.). 

I have learned to proactively adjust my plans based on my energy levels. As I analyze my own patterns, I have learned that I need to have a certain kind of energy in order to be effective at content creation - writing books or recording podcasts. Other kinds of work I can do no matter what my energy level is at a given moment. I adjust my schedule each evening for the next day based on my energy level. 

I am giving you permission to make your own maintenance checklists and your own change orders. Just because we have work to do in our own homes, does not mean that we need to do it at a certain time or in a certain order or on a certain day. I give you permission to loosen the standards you have set for yourself that are so high. They may be robbing you of your joy. Do what is right for you. Try it without worrying. There is no failure, it is just an experiment.

Direct download: Org365-362.mp3
Category:general -- posted at: 8:00am EST

Welcome to the newest Wednesday Podcast! On Wednesdays, I get to talk with members of the Organize 365 community as they share the challenges, progress, missteps, and triumphs along their organizing journey. You can see and hear transformation in action. I look forward to helping YOU get Organized!

This week, I am answering a listener request to do a virtual organizing session on the podcast. Betsy reached out and requested my assistance to help her tackle the 100 Day Home Organization Program. She had already purchased a membership, but is trying to balance kids at home, multiple part time jobs, and ADHD in the midst of our current global pandemic. Together, we rethink how she can participate in the 100 Days in this challenging season.  I hope you find this conversation as inspiring as I do! 

I am grateful that you are reaching out to share your stories and progress with me and with the Organize 365 community. If you are ready to share your story with us, please apply at https://organize365.com/wednesday.

For more information about the programs and products mentioned in this podcast please check out these links:

Organize 365

The Sunday Basket ®

100 Day Home Organization Program

ALL ACCESS

Workboxes

Paper Organizing Retreats

Direct download: Org365-BetsyH.mp3
Category:general -- posted at: 8:00am EST

I have recently been enjoying parable based books to learn new things and to gain confidence that my own analysis and plans are “right” in the world of business.Reading a fictionalized version of important information helps me to apply learning and see nuances rather than just read dry facts. Recently, I listened to The Phoenix Project by Gene Kim and learned how they describe four different kinds of work. 

In this podcast, I will introduce you to the first two kinds of work. I then also share my thinking about how these kinds of work are also present in our home and household lives. By thinking about these kinds of work, we can get better work patterns and be more effective in the work we do. 

Constraints - constraints are limits that are difficult or impossible to change - in this episode, I give examples of time, money, and space. When we do not have enough of these things, it can be a limit on our organization and productivity, and changing our situation can require a major effort.

Bottlenecks - are problems that can be analyzed and solved - in this episode, I give examples of time, money, and space. I explain how we are not using what we have effectively. It is vital to discern whether you are facing a constraint or a bottleneck - many times there are effective changes you can make.

Work: Firefighting - reactive work that has deadlines, stress, or feels like a crisis. This work shows up unexpectedly and causes us to pivot, iterate, and adapt rapidly. In the home, the Sunday Basket® contains and then puts out fires. Firefighting is reactive by its very nature.

Work: Planned Work - Planned work is proactive. When you plan your work, you use your time, money, and space more effectively. Organize 365 members accomplish large goals without stress, overwork, or being hurried. The 100 Day Home Organization Program focuses on planned work. Each day is planned out for you and you make progress in 15 minute chunks.

Try it! For the next 10 days, every evening I want you to write out your plan for the next day in the order you will accomplish your tasks on a notecard. Write down your appointments, any household tasks you need to accomplish (pick up a prescription or clean the oven or do laundry). When you write out a plan for your day in order, you can see if you days are smoother. Bonus: the evening before, also add to the index card what clothing you will wear and write down what you will eat. Spoiler alert - there are no perfect days and no perfect plans! The goal is to move from reactive to proactive. You can learn more about using notecards in Episode 310: Ditch Your To Do List with Notecards.

Listen in next week for the other two kinds of work!

 

Books mentioned in this episode (affiliate links):

Traction - Gino Wickman  Lisa’s YouTube Review

Get a Grip - Gino Wickman and Mike Paton 

The Phoenix Project - Gene Kim, Kevin Behr, and George Spafford

The Goal - Eliyahu Goldratt

Direct download: Org365-361.mp3
Category:general -- posted at: 8:00am EST

Listen here: https://organize365.com/wednesday-podcasts/

Welcome to the newest Wednesday Podcast! On Wednesdays, I get to talk with members of the Organize 365 community as they share the challenges, progress, missteps, and triumphs along their organizing journey. You can see and hear transformation in action. I look forward to helping YOU get Organized!

Today’s Transformational Podcast features my conversation with Stephanie Fowler of Austin|Fowler: Chic Bags That Simplify Your Life on the Go. We talk about how she has progressed in her own organizing transformational journey and now has time to create and run her own company. I know many of you are either ready to take this next step, or are dreaming of the day when you can do what you are uniquely created to do, and I want to share this conversation with you. She and her husband have 4 kids at home and she runs her business! I hope you enjoy her story and find her as inspiring as I do! 

I am grateful that you are reaching out to share your stories and progress with me and with the Organize 365 community. If you are ready to share your story with us, please apply at https://organize365.com/wednesday.

For more information about the programs and products mentioned in this podcast please check out these links:

Organize 365

The Sunday Basket®

100 Day Home Organization Program

ALL ACCESS

Workboxes

Paper Organizing Retreats

I look forward to helping YOU get Organized!

Direct download: Org365-StephanieF.mp3
Category:general -- posted at: 8:00am EST

Direct download: Org365-WFHProductivity.mp3
Category:general -- posted at: 8:00am EST

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